Policies & procedures.


Policies and Guidelines 

Purpose of Student Community

Here at Student Community our mission is to be a place for middle and high school students to find friends and mentors who will encourage and challenge them in their relationship with Jesus and walk with them through the ups and downs of everyday life.

We desire for Student Community to be an authentic community for every student. We want them to encounter Jesus and His church. We want students to know they’re loved and cared for. We want them to see that their identity is in Jesus. We want students to know Jesus and to abide in Him. Ultimately, we want students to not just find a place to belong here at Student Community, we want them to live with Jesus on a daily basis, in community with their small group, and on missions in their community and the rest of the world. 

To provide a safe space for students to: 

  • Worship together 
  • Learn from God’s Word
  • Grow together
  • Be challenged 
  • Be encouraged
  • Be loved
  • To disciple students in being a follower of Christ in our everyday lives

Values of Student Community 

  • We value God and His Word
  • We value community
  • We value discipleship
  • We value prayer
  • We value God’s creation - which means we value every human life
  • We value relationships
  • We value safety 

Goals of Student Community 

  • To build a community that loves, challenges, and supports one another.
  • To create disciples who make disciples
  • Partner with parents in the discipleship of their students
  • To help students develop a strong foundation in their faith that will not leave them upon leaving High School.

Purpose of the packet

One of the most important goals of our student ministry is to provide a safe and secure environment for our students. We want our parents and our guest families to feel comfortable leaving their kids in our care. The following policies are in place to ensure that we meet this goal. In all situations, make all efforts to go above and beyond in providing appropriate care for our students. We can never be too careful. 


Age of Leaders

At Student Community we value and recognize the influence that our leaders have on students. We also recognize that age and other factors can sometimes make relationships complicated between leader and student. That being said, below are a list of similar age requirements for being a MS/HS Student Community leader. 


If you went to Student Community as a High School student, then you have to be a Junior in college to be a High School leader. If you didn’t, the youngest you can be is a College Sophomore.


High School students (Sophomore and older) can be a Middle School leader if:

-They have expressed interest or have been recognized as a student with potential to lead and love Middle School students well and have had a one on one conversation with the Student Pastor to decide if the student is ready and a good fit.

Security and Background Checks

Background Checks

If you are over the age of 18 and are a Student Community Leader you must have a background check even if you have been serving in the ministry before turning 18.

Background check payment will be covered by Calvary.

If you have an up to date background check and are able to provide us access to those records, this is


If, for whatever reason, we are not able to obtain a background check from you due to legal matters or lack of information, 2

legitimate references and further conversation will be acceptable. 

A Few Primary Leader Expectations

-Leaders must be believers.

-Leaders must set an example of what it looks like to be a follower of Christ in their everyday lives. (This doesn’t mean we are perfect)

-Leaders must be present regularly at Student Community. 

-Communicate with the Student Pastor and/or your co-leader if you will not be present for SC programming or events.

-Follow the policies listed below

Students Protection Policies

We understand that relationships and this world can be complicated. We want to be there for our students and love our students well. One way of doing this is by setting healthy boundaries that protect them (the students) and us (the leaders).

Below are a handful of policies that we must follow as leaders to help us accomplish this goal.*

Meeting with Students

Never should a leader meet with a student 1 on 1 in a private place. (e.g. in a side room or dorm room at a camp)

-If you are 1 on 1 with a student make sure it is in a public space where others are present and your conversation is visible. 

-It is ideal for three people to be present at all times.

Meeting with a student outside of church:

-Receive permission from parent(s)/guardian(s)

-Meet in a public place (coffee shop, restaurant, park location with foot traffic)

-Communicate details to Calvary student pastor and/or your co-leader

-Who, when, where

Counseling Students:

-Male leaders should counsel male students and female leaders should counsel female students.

-We can talk to students about tough topics and what is going on in their lives, but remember that we are not professional

counselors, therapist, or psychiatrist. 

-In other words - If you need help… ask for it!

Physical contact with students should be limited, respectful, and appropriate. (e.g. handshakes and brief hugs)

Never should there be any physical/corporal punishment.

Leaving Student Community programming:

-When students arrive to any church ministry or program they are expected to remain in that program until the program ends and supervision is transferred back to parents.

-Students may not leave the program early without parental permission communicated to youth ministry staff and/or


-If a student leaves in the middle of the program we will ask them to not come back for that program. 

-We are responsible for students when they are at Student Community programming until they leave.

Healthy Boundaries and Policies when Communicating with students:

-Try not to text/communicate students past 9 pm

-Try to avoid direct messaging on social media 

-Do not Snapchat with students or have conversations that disappear.

-Do not text/message students of the opposite gender (unless there is another adult in the thread) 

When watching movies with students:

-Keep it G or PG

-High School: If every student’s parent approves their son or daughter to watch the movie and it is approved by a Calvary staff member then you may watch a PG-13 movie.

Group sleepover policy:

-Two (background checked) leaders must be present

-Must have parent permission for every student present

-No adult may share a bed with a student

-No adult can sleep in a room alone with a student, even if in separate beds

Social Media

-Use wisdom and make sure you are representing Christ well when posting to your personal social media accounts.

Mandatory Reporters

Indiana state law requires that EVERYONE is mandated to report all cases of child abuse and neglect. If you SUSPECT a student is being abused or neglected in any way, please communicate this to a staff person immediately.

Following that conversation we will call CPS together.

If a student is engaged in harmful behavior toward self or other (i.e. drug and alcohol abuse, risky sexual behavior, abortions,

cutting, running away, etc.) please communicate this to a staff person immediately.

We will figure out next steps together after that.